Special Assistant – Administration (Fixed‑Term)

About the role

The United Nations Human Settlements Programme (UN‑Habitat) is seeking a Special Assistant for Administration on a fixed‑term basis. Based in Nairobi, the incumbent will support the Chief of Staff and Executive Director, ensuring smooth coordination of communications, policy documents, and senior‑level engagements.

Key responsibilities

• Coordinate and prioritize all communications addressed to the Chief of Staff, reviewing, commenting and assigning actions to relevant divisions.
• Review policy documents for substance and style, preparing them for final clearance.
• Monitor emerging policy and managerial issues, providing briefings and recommendations to senior management.
• Maintain liaison between the Chief of Staff, Executive Office, senior management and regional offices, facilitating feedback on missions and travel.
• Manage the Chief of Staff’s daily schedule, appointments and correspondence, including confidential matters.
• Assist in planning and follow‑up of meetings, ensuring timely distribution of materials and action items.

Required profile

• Proven experience supporting senior executives in an international or multilateral environment.
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to handle confidential information with discretion.
• Strong organizational and coordination capabilities across multiple units.

Required skills