Team Assistant – Administrative Support

About the role

The United Nations Office at Nairobi is seeking a Team Assistant to provide administrative, conference and information services within the Facilities Management and Transport Section. Working under the Senior Administrative Assistant, the role supports the Commercial Operations Unit in daily operations.

Key responsibilities

• Commissary: receive, review and process applications for access, inspect incoming containers and ensure compliance with host‑country agreements.
• Fuel Station: manage applications for RFID fuel tags, handle customer queries, inspect fuel deliveries and coordinate documentation with finance.
• Wellness Centre: respond to client inquiries and forward complex requests to appropriate staff.
• COU Administration: maintain filing systems, respond to client emails and calls, provide information on services, handle mail distribution, order office consumables, keep leave records, perform weekly restaurant checks, book official visitors and assist with other administrative tasks.

Required profile

• Ability to follow UN rules and procedures accurately.
• Strong attention to detail for inspecting deliveries and processing applications.
• Good communication skills for handling client queries via email, phone or letter.
• Organisational capability to maintain filing systems and manage administrative records.

Required skills