Title Assistant – Administrative Support for Title Officers

About the role

The Title Assistant provides direct administrative and production support to Title Officers, ensuring accurate and timely processing of title files. This position involves research, document preparation, coordination of recordings, and issuance of low‑risk title insurance products in a deadline‑driven environment.

Key responsibilities

• Assist Title Officers with daily title production activities, including land and name searches using the company’s title plant and public records.
• Utilize title production software for file setup, research, and documentation.
• Produce and maintain low‑risk title insurance products such as reports, guarantees, and junior loan policies.
• Review documents for accuracy before recording and prepare policy write‑ups.
• Provide phone coverage, respond to customer and internal inquiries, and communicate with internal teams to obtain required information.
• Update electronic files, deliver completed documents, and ensure compliance with company and underwriter guidelines.
• Perform additional tasks assigned by Title Officers or the Title Team Leader.

Required profile

• High school diploma or GED (or equivalent combination of education and experience).
• Prior experience in title, escrow, real estate, or a related administrative role preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to type at least 40 words per minute with high accuracy.
• Excellent verbal and written communication skills.
• Capability to manage multiple tasks and meet deadlines in a fast‑paced environment.

Required skills

• Proficiency with title production software.
• Microsoft Word.
• Microsoft Excel.
• Microsoft Outlook.
• Windows‑based applications.