Training & Admin Officer (Executive Personal Assistant)

About the role

The Training & Admin Officer (Executive Personal Assistant) provides comprehensive administrative and operational support to the Executive Director of a leading training and capacity‑development organisation serving the energy, mining and resources sectors across Africa.

Key responsibilities

• Manage the full IWCF accreditation cycle, including documentation, audit scheduling and renewal tracking.
• Oversee the parallel IADC accreditation process, maintaining dual‑accreditation status in East and Southern Africa.
• Maintain a master accreditation tracker for IWCF, IADC and NITA, flagging any risks 60 days before deadlines.
• Coordinate trainer registration, course approval submissions and evidence‑pack preparation with faculty and subject‑matter experts.
• Process supplier and contractor payments, verify invoices and ensure timely approvals.
• Prepare and liaise on statutory tax filings (VAT, PAYE, withholding tax) with external accountants.
• Support banking activities such as transfers, account reconciliations and cheque preparation.
• Monitor accounts payable and receivable, tracking outstanding items and supporting financial reporting.

Required profile

• Minimum of 1 month experience in administrative, training or finance support.
• Strong attention to detail and ability to manage multiple compliance deadlines.
• Excellent organisational skills and ability to liaise with internal and external stakeholders.

Required skills

• Experience with IWCF and IADC accreditation processes.
• Knowledge of VAT, PAYE and withholding tax filing procedures.
• Invoice verification and supplier payment processing.
• Bank transfer handling and account reconciliation.