Accounts & Admin Officer

About the role

The Accounts & Admin Officer combines financial management responsibilities with comprehensive administrative and operational support functions. Acting as the operational nerve centre of the office, the role maintains financial records, manages petty cash and driver allowances, and oversees office supplies and other administrative needs.

Key responsibilities

• Process and post daily financial transactions, including sales, receipts, supplier payments and petty cash.
• Manage customer receipts, cash collections, issue receipts, prepare bank deposits and reconcile cash balances.
• Oversee petty cash and driver allowances, handling disbursements, daily reconciliations, trip/fuel records and monthly reporting.
• Coordinate procurement of office supplies, obtain quotations, process purchase requests, manage deliveries and maintain inventory records.
• Reconcile supplier statements, conduct stock and asset counts and monitor minimum stock levels.
• Coordinate office facilities and service providers such as utilities, cleaning, security, internet and equipment maintenance.
• Assist with staff logistics and company activities including travel, field visits, accommodation, transport advances and events.
• Maintain accurate financial and administrative documentation ensuring confidentiality and proper filing.

Required profile

• Bachelor’s degree in Accounting, Business Administration, Commerce or related field (Diploma with strong experience considered).
• CPA Part I (Section 1‑2) qualification.
• 1‑3 years of relevant experience in a combined accounts and administration role, preferably in an SME or multi‑product business.
• Demonstrated experience in petty cash management, procurement coordination and financial reconciliation.

Required skills

• Proficiency with accounting software such as QuickBooks or Tally.
• Strong command of Microsoft Excel and Word.
• Familiarity with loan/credit management systems (preferred).