Administration Coordinator

About the role

The Administration Coordinator will design and keep ACAPS’ admin operations running smoothly across offices. This hands‑on role focuses on improving systems, ensuring quality, and supporting staff so they can deliver the organisation’s mission.

Key responsibilities

• Lead and oversee the full procurement cycle for goods and services, ensuring compliance and ease of use.
• Maintain legally sound contracts and act as the focal point for external suppliers and service providers.
• Coordinate the admin team, supervising one Admin Officer and ensuring capacity and skill development.
• Manage office and remote‑working arrangements across 14 countries, maintaining inventories and asset distribution.
• Organise travel bookings for staff, adhering to security and procurement procedures.

Required profile

• At least 5 years experience in office administration, preferably covering procurement, HR or facilities.
• Experience in a globally distributed organisation is a strong plus.
• Vocational training or certification in administration, procurement, business management or a related field.
• Ability to manage multiple priorities in a fast‑paced environment.
• Familiarity with donor‑driven compliance frameworks; experience with ECHO or FCDO is advantageous.

Required skills

• Microsoft Excel
• Microsoft Word