Administrative Assistant

About the role

A globally recognized studio, recruited through Summit Recruitment & Search, is looking for a highly organized and motivated Administrative Assistant in Nairobi. The role works directly with the artist and a small team on a variety of projects, with candidates taking direction and working closely together.

Key responsibilities

• Assist with material research and procurement, maintain and update the material inventory and source materials for projects
• Communicate with the artist and team across different platforms and time zones (email, Zoom, GChat, WhatsApp)
• Assist with shipping and receiving artworks, studio shipments and personal mail, including scheduling shipments
• Help with building and studio maintenance: fire extinguishers, coordinating repairs and cleaning, and ordering building, house and office supplies
• Provide personal assistance such as calendar management, travel arrangements and running errands

Required profile

• Previous experience in project management, scheduling or personal assistance; experience in a creative field is ideal
• Comfortable working in a small team with little supervision and few interactions with other team members and the director
• Cultural awareness, able to interact with internal and external stakeholders in the US, Europe, Kenya and other African countries

Required skills

• Strong written, organizational and verbal communication skills
• Ability to multitask, balance and prioritize several projects and deadlines, and resolve conflicts
• Proactive, independent work in a fast-paced environment

Applicants apply through the recruitment agency's application form. The agency states that it does not charge any fee and that it may not reply to every application within two weeks.