Administrative Assistant (Level 2)

About the role

This position provides intermediate‑level administrative support to leaders and functional teams, helping the organization achieve its mission through efficient office operations.

Key responsibilities

• Compile data from multiple sources to create memos, reports, spreadsheets, charts, and presentations.
• Conduct research, analyze information, and make recommendations based on findings.
• Take meeting minutes, manage documentation, and maintain calendars using scheduling software.
• Arrange travel, support projects and programs, and handle moderately complex phone and email inquiries.
• Assist with purchase‑card reconciliation and basic budgeting activities.
• Mentor and train lower‑level staff as needed.

Required profile

• High school diploma or equivalent.
• At least 2 years of administrative or related experience.
• Solid working knowledge of administrative support tasks.
• Professional written and verbal communication.
• Ability to organize, prioritize, and follow instructions.
• Discretion, confidentiality, and integrity in handling information.
• Physical ability to sit for long periods, move around the office, and use computer equipment.

Required skills

• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Operation and maintenance of standard office equipment.