Administrative Assistant - Managing Director's Office

About the role

HACO Industries, an African FMCG company developing, manufacturing and distributing beauty, personal care and home care brands, is looking for an Administrative Assistant in Nairobi. Reporting to the Executive Assistant, the post provides administrative and operational support to the Managing Director's Office, coordinating executive schedules, cross-functional priorities and stakeholder engagements, and acting as a point of contact for the Executive Committee, senior leadership and client-facing teams.

Key responsibilities

• Provide high-level administrative, logistical and strategic support to the Managing Director's Office.
• Manage executive schedules, meetings, travel, official engagements and priority deliverables.
• Coordinate Board and leadership activities, correspondence, records and action tracking.
• Prepare briefings, reports, presentations and other decision-support materials.
• Liaise with senior management, government representatives, development partners and other stakeholders.
• Oversee selected cross-functional initiatives and follow through on agreed actions.
• Monitor organisational developments and emerging risks, escalating priority matters appropriately.
• Maintain professionalism, discretion, confidentiality, accuracy and protocol.
• Use technology and AI-enabled tools to improve executive-office efficiency.
• Cover the Executive Assistant's duties during her absence.

Required profile

• Bachelor's degree in business administration or a related discipline, with at least Upper Second-Class Honours or equivalent.
• At least three years' executive support experience, including coordination of C-suite engagements, Board or governance matters, senior stakeholders and confidential communications.
• Excellent communication, organisation, planning and prioritisation skills; able to work independently and make sound judgement in a fast-paced environment.
• Demonstrated executive presence and professionalism when engaging senior leaders.
• French is an added advantage.

Required skills

• Advanced proficiency in Microsoft Office, Excel, dashboards, data analysis and reporting.
• Ability to use technology and AI-enabled tools to improve executive-office efficiency.

To apply, candidates complete the pre-application form on the HACO recruitment tool and send their application letter, academic and professional certificates, testimonials and an up-to-date CV to the company by 28 September 2026. Only shortlisted candidates will be contacted.