Administrative Assistant – Public Works Department

About the role

The Public Works Department is seeking an Administrative Assistant to provide confidential administrative, secretarial and clerical support to the Department Director and Executive Assistant. This position ensures smooth office operations and serves as a key point of contact for staff, other municipal departments and the public.

Key responsibilities

• Assist the Executive Assistant and Department Director with daily administrative tasks.
• Supervise clerical staff as required.
• Act as liaison between the Department Head, internal teams, external organizations and the public.
• Answer inquiries via telephone, email and in person, providing accurate information or appropriate referrals.
• Coordinate departmental activities, schedule meetings and manage correspondence.
• Maintain confidentiality of all department‑related information.
• Perform duties in a typical office setting with minimal physical demands.

Required profile

• Strong judgment, discretion and tact when handling sensitive information.
• Excellent attention to detail to prevent errors.
• Ability to communicate clearly with the public and municipal staff.
• Organizational skills to manage multiple tasks and support supervisors.
• Reliability in maintaining confidential records.

Required skills