Administrative Assistant – Support Operations & Executives

About the role

CrossBoundary Energy is seeking an Administrative Assistant to keep day‑to‑day operations running smoothly across its Nairobi office and multiple jurisdictions. You will provide reliable administrative and logistical support to the broader team and, when needed, assist senior executives with routine tasks.

Key responsibilities

• Support events, conferences and workshop logistics, including venue setup and participant coordination.
• Coordinate group travel, visa documentation, business‑card procurement and team‑welfare logistics for offices without dedicated admins.
• Manage ordering and tracking of SWAG, PPE, signage and other office supplies.
• Oversee DHL mailing of contracts, maintain stamping trackers, and handle wet‑ink signing logistics in collaboration with lawyers.
• Maintain vendor engagement records, flag escalations and keep the billing database up to date.
• Work with finance to draft FAQ sheets on billing entities and approved travel budgets.
• Maintain active membership subscriptions (e.g., AMEC) and provide general support to the Operations team.
• Provide secondary executive support: calendar management, meeting scheduling, routine travel arrangements, expense filing and business‑card procurement.

Required profile

• Demonstrated experience in administrative or executive support roles.
• Strong organisational ability to manage multiple tasks across different jurisdictions.
• Attention to detail in document handling, vendor coordination and travel logistics.

Required skills

What we offer

• Opportunity to work with a leading renewable‑energy investment platform operating in 17+ African countries.
• Dynamic, multicultural team focused on impact‑driven projects.
• Professional development in a fast‑growing sector.