Administrative Coordinator

About the role

ACAPS is a global, remote organisation providing humanitarian analysis. The Administrative Coordinator ensures day‑to‑day administrative processes run smoothly, supporting both global operations and the CrisisinSight team.

Key responsibilities

• Handle global procurement requests, ensuring donor compliance, quality, and cost‑effectiveness.
• Execute and optimise administrative processes such as invoice processing, contracting, and archiving.
• Assist with travel requests, guaranteeing safe, comfortable, and cost‑effective travel arrangements.
• Manage office administration for local offices or co‑working spaces, including supplier contracts and local paperwork.
• Act as first point of contact for the on‑call roster, routing requests promptly.
• Support the CrisisinSight team (≈50% of time) with recruitment, procurement, meeting coordination, documentation, and MEL reporting.

Required profile

• Bachelor's degree with at least 5 years of relevant administrative experience.
• Experience working remotely for international organisations across at least three countries.
• Proven procurement experience in a donor‑driven environment.
• Excellent written and verbal communication skills in English.
• Ability to thrive in complex, fast‑changing settings and enjoy problem‑solving.

Required skills

• Procurement management
• Invoice processing and contract administration
• Travel coordination
• Office facilities management
• Stakeholder communication and documentation
• Monitoring, Evaluation and Learning (MEL) support

What we offer

• Monthly gross salary of KES 207,523
• Comprehensive medical cover for employee and up to three dependents
• Group Life Assurance and pension scheme
• 10 % monthly Cost of Living Adjustment (COLA)
• Communication allowance
• Annual leave allowance equivalent to 25 % of one month’s basic salary, paid in December
• Flexible working arrangements and a collaborative, trust‑based culture