Administrative & Logistics Technical Assistant (Kakuma)

About the role

The Administrative and Logistics Technical Assistant will support the office in Kakuma by ensuring smooth administrative operations and efficient logistics processes. Working under the line manager, you will help maintain compliance with NRC policies, donor requirements, and local regulations while providing essential back‑office support.

Key responsibilities

• Maintain office compliance with legal requirements, taxes, registrations and licences.
• Organise travel arrangements, manage tenancy agreements and oversee office inventory, furniture and equipment.
• Provide reception services, monitor stock of supplies and ensure timely payment of utilities and rents.
• Support procurement activities: prepare RFQs, obtain quotations, conduct bid analysis and upload purchase orders in the Agresso system.
• Manage supplier contracts, receive invoices and coordinate payments with finance.
• Track and report on stock and asset levels, ensuring accurate records for the Country Logistics Officer.
• Maintain filing systems for procurement documents and archive older records.
• Assist in planning and delivering logistics and administrative activities as required.

Required profile

• Strong attention to detail and ability to follow established procedures.
• Good organisational skills with the capacity to manage multiple tasks simultaneously.
• Ability to work collaboratively with staff, suppliers and external partners.
• Commitment to upholding NRC’s standards of professionalism and compliance.

Required skills

• Experience with procurement processes and RFQ preparation.
• Familiarity with the Agresso procurement system.
• Basic knowledge of contract management and bid analysis.