Administrator - Operations & HR

About the role

Classic Mouldings Limited is hiring an Administrator covering operations and human resources, based in Westlands, Nairobi. The role combines executive and administrative support, HR administration, front-office coordination and general office management.

Key responsibilities

• Executive and administrative support: support the Directors and senior leadership, manage calendars, coordinate meetings, prepare reports and briefing materials, and draft correspondence, presentations and official documents.
• Human resource management: oversee recruitment, onboarding, performance reviews and staff development; maintain personnel records, contracts and compliance documentation; monitor attendance, manage leave schedules and support welfare programs; help with conflict resolution, team structure and policy adherence.
• Front office and client coordination: act as first point of contact for clients, suppliers and partners, handle phone calls and front-office communication, and keep the reception and meeting areas aligned with the company's brand.
• Office and operations management: oversee procurement of office supplies, ensure filing, inventory and communications systems run smoothly, liaise with transport, logistics and external service providers, and supervise support staff such as drivers, office assistants and cleaners.
• Corporate communications and PR support: coordinate official communications, company notices and executive memos, help plan corporate events and meetings, and represent the company professionally while maintaining confidentiality.

Required profile

• Bachelor's degree or higher diploma in Business Administration, HR Management, Communications or a related field.
• Minimum 3 years of relevant experience in an administrative, HR or front-office coordination role.
• Experience in a dynamic, fast-paced environment with multiple reporting lines is an added advantage.