Assistant Fleet Coordinator – Vehicle Operations

About the role

Elijosah East Africa Limited is looking for an Assistant Fleet Coordinator to support the daily coordination, movement, maintenance, compliance and reporting of its motor vehicle fleet. The role ensures vehicles are available, road‑worthy and used efficiently while supporting cost‑control initiatives.

Key responsibilities

• Allocate, move, deploy, collect and recover company vehicles on a daily basis.
• Monitor vehicle condition, cleanliness, fuel consumption, mileage, maintenance status and roadworthiness.
• Conduct basic inspections and report defects, safety concerns and maintenance needs.
• Coordinate servicing, repairs, inspections, insurance, licensing and statutory compliance.
• Maintain accurate records for fleet, drivers, fuel, maintenance, inspections, incidents and compliance.
• Follow up with drivers, garages, mechanics and suppliers to ensure timely completion of work.
• Monitor driver conduct, route compliance, fuel usage and adherence to fleet procedures.
• Support documentation and follow‑up of accidents, breakdowns, damages and traffic offences.
• Prepare and submit daily, weekly and monthly fleet operation reports.
• Assist the Fleet Manager with emergency response, vehicle recovery and time‑sensitive assignments.

Required profile

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Transport Management or a related field.
• Valid Kenyan driving licence.
• Minimum three years verifiable driving experience.
• At least three years experience in fleet management, transport coordination or motor vehicle operations.
• Practical knowledge of vehicle inspection, maintenance, documentation, road safety and statutory compliance.
• Strong communication, reporting, record‑keeping and computer skills.
• High integrity, discipline, attention to detail and ability to work under pressure.

Required skills