Assistant Registrar, Timetabling (Academic Division)

About the role

The Assistant Registrar, Timetabling supports the Academic Division by managing the university's master teaching and examination timetables. This role ensures efficient allocation of rooms and resources while maintaining compliance with university policies and accreditation standards.

Key responsibilities

• Coordinate preparation, publication, and maintenance of the master teaching timetable.
• Develop examination timetables in consultation with academic departments and the examinations office.
• Allocate lecture halls, laboratories, and tutorial rooms efficiently.
• Liaise with Deans, Heads of Departments, academic staff, and support units to collect teaching requirements.
• Coordinate with Estates department on room availability and capacity.
• Communicate approved timetables to students, academic staff, and relevant offices.
• Maintain and update the university timetabling software or systems, ensuring accurate data entry.
• Resolve timetable clashes and monitor implementation, adjusting as needed for staff changes or room unavailability.
• Participate in continuous improvement of timetabling processes and ensure compliance with health & safety standards.
• Prepare reports on space utilization, timetable efficiency, and scheduling challenges.
• Assist during examinations, orientation, and special academic events, providing advisory support to departments.