Executive Assistant & Office Manager

About the role

We are looking for a highly organised and proactive Executive Assistant & Office Manager to support our Kenya Country Lead and take partial ownership of the day‑to‑day running of our Nairobi office. The role combines executive support, office management and team coordination, helping the Country Lead use her time effectively while ensuring a welcoming, productive environment for the growing team.

Key responsibilities

• Provide executive support to the Kenya Country Lead, including diary, meeting and travel coordination.
• Manage day‑to‑day office operations in Nairobi, acting as first point of contact for facilities, suppliers and health‑and‑safety matters.
• Organise office events, team meetings and social activities, ensuring a welcoming environment for a growing team.
• Coordinate onboarding and off‑boarding logistics for new starters and departing colleagues.
• Identify and implement process improvements to streamline administration and office workflows.

Required profile

• Highly organised with the ability to manage multiple priorities and deadlines.
• Proactive problem‑solver who takes initiative and follows through on tasks.
• Excellent communication style – clear, warm and professional.
• Detail‑oriented and able to produce accurate work.
• Calm under pressure and adaptable to changing priorities.

Required skills

• Professional fluency in English (written and spoken).
• Strong working knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
• Confidence learning new digital tools and systems.