Executive Assistant to CPO (NGO)

About the role

The Executive Assistant to the Chief People Officer (CPO) provides high-level executive, administrative, organisational and coordination support to the CPO and the wider People leadership team at Save the Children's Nairobi office. The role enables the CPO to focus on strategic priorities by autonomously managing administrative and logistical requirements with discretion and confidentiality. It is a full-time position.

Key responsibilities

• Manage a complex diary, meetings and events, and prepare briefing packs, agendas, presentations and reports.
• Monitor and prioritise the CPO's inbox and maintain a well-organised filing system.
• Plan domestic and international travel, including flights, accommodation, visas and itineraries.
• Handle sensitive information with discretion and act as a key point of contact for internal and external stakeholders.
• Track actions and follow-ups from meetings and stakeholder engagements.
• Prepare and submit expense claims, process invoices and procurement transactions within delegated budgets.
• Maintain departmental contact databases, distribution lists and information management systems.
• Support the People Leadership Team meetings, town halls and workshops, and help with newsletters, recognition activities and departmental communications.
• Contribute to continuous improvement of departmental processes and support the onboarding of the CPO's direct reports.

Required profile

• Bachelor's degree or equivalent professional qualification.
• Demonstrable track record of executive support to a senior leader.
• Proven experience managing complex diaries, high-volume inboxes and international travel arrangements.
• Experience supporting meetings, including agenda preparation, paper coordination, minute-taking and action tracking.
• Ability to work independently, anticipate needs and handle confidential information with discretion.

Required skills

• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams, Excel).
• Strong written and verbal communication, drafting and proofreading documents to a professional standard.
• Excellent organisational, prioritisation and stakeholder management skills.