Executive Assistant to the CEO

About the role

A fast-growing digital platform serving over one million active users monthly is looking for an Executive Assistant to the CEO, based in Karen, Kenya. The organisation is scaling rapidly across Kenya and the wider African market, and the role suits someone proactive, organised and able to support senior leadership in a fast-paced environment, covering both executive support and HR operational tasks.

Key responsibilities

• Manage the CEO's calendar, travel, meetings and communication, and follow up on key priorities
• Prepare meeting briefs, organise documents, capture action points and align leadership workflows
• Support HR administration: prepare and update contracts, coordinate onboarding, maintain staff records and ensure compliance with labour regulations
• Track leave and attendance, keep audit-ready HR files and respond to HR-related staff enquiries
• Handle office administration including vendors, supplies and logistics, and keep the workplace organised
• Coordinate internal communication, organise team routines and support leadership with structured information flow
• Handle confidential information with discretion and keep documentation and processes accurate

Required profile

• Diploma or degree in Business Administration, Business Management, HR Management or CHRP certification (IHRM membership is an added advantage), or a related diploma or degree
• Strong understanding of Kenyan labour laws and HR compliance
• 5 years' experience as a Personal Assistant, HR Administrator, Executive Assistant or Office Coordinator
• Experience supporting senior leadership in dynamic, fast-paced environments
• Excellent organisational skills, attention to detail and strong communication skills

Required skills

• Proficiency in MS Office and Google Workspace
• Ability to handle sensitive information, multitask, prioritise and stay calm under pressure

The vacancy is advertised by Summit Recruitment & Search Africa, a recruitment and executive search agency in Kenya. Applications are made through the agency's job board; candidates who do not hear back within two weeks should apply again for other matching roles.