Executive Operations Assistant

About the role

We are looking for a highly organized, proactive Executive Operations Assistant to work remotely and support a senior executive across multiple businesses and projects. This role goes beyond traditional secretarial duties, acting as an operational extension of the executive by turning instructions into completed tasks.

Key responsibilities

• Maintain a central, up‑to‑date list of the executive’s tasks, projects, commitments, and follow‑ups.
• Break down larger instructions into clear action items, assign deadlines, priorities, owners, and next steps.
• Track progress across different businesses, clients, vendors, and partners, following up until work is finished.
• Prepare meeting agendas, notes, action items, and follow‑up lists; coordinate meetings across Kenya, the U.S., and other time zones.
• Document updates, delays, decisions, and outstanding requirements; provide daily and weekly progress summaries.
• Identify stalled tasks, take corrective action, and escalate urgent issues before they become larger problems.

Required profile

• Strong organizational skills with the ability to manage many moving parts.
• Excellent written and verbal communication; professional demeanor.
• Self‑starter who can work independently and take responsibility for outcomes.
• Quick learner of new tools and systems.

Required skills

• Proficiency with standard office productivity tools (e.g., word processing, spreadsheets, presentation software).
• Experience using project‑tracking or task‑management platforms.

What we offer

• Fully remote work arrangement.
• Opportunity to support senior leadership across diverse industries.
• Dynamic environment with high autonomy and impact.