Field Documentation & Digital Records Officer

About the role

The Field Documentation and Digital Records Officer will document field activities and maintain accurate, secure, and well‑organized physical and digital project records across multiple projects at Zetech University.

Key responsibilities

• Document interviews, field visits, meetings, training, installations, workshops and stakeholder engagements.
• Capture approved photographs, audio recordings, videos and field notes.
• Maintain consent forms, attendance records, transcripts, activity reports and other supporting evidence.
• Organise records using consistent file names, metadata and version‑control procedures.
• Upload, back up, retrieve and securely share authorised project records.
• Verify the completeness and accuracy of field documentation before filing or archiving.
• Support the integration of approved research materials into relevant digital platforms and archives.
• Observe confidentiality, research ethics, data‑protection, safeguarding and donor‑visibility requirements.

Required profile

• Bachelor’s degree in records management, archives, information management, communication, research or a related field.
• Experience in field documentation and electronic records management.
• Competence in photography, audio or video documentation and digital filing systems.
• Strong attention to detail and understanding of confidentiality and data protection.
• Experience in digital archiving is an added advantage.
• Master’s degree in the relevant area is an added advantage.

Required skills

• Photography
• Audio recording
• Video recording
• Digital filing systems
• Digital archiving