Finance & Administration Officer

About the role

ICS SP (Investing in Children and their Societies) is hiring a full-time Finance & Administration Officer based in Kisumu, Kenya, reporting to the Finance & Operations Manager. The role supports financial management, grants compliance, accounting and administrative work for ICS SP's operations and programmes across Western Kenya, including Kisumu, Kakamega, Nyamira and other field locations. Field travel is required.

Key responsibilities

• Record transactions accurately and on time in Microsoft Dynamics 365 Business Central, with proper coding to projects, budget lines, donors and offices.
• Review payment requests, staff accountability and supplier documents, process approved payments and maintain records.
• Maintain and reconcile bank, petty cash, mobile money, advances, receivables and payables ledgers, and support month-end and year-end close.
• Support budgeting, cash-flow forecasting, grant close-out and donor compliance, and review partner financial submissions for compliance.
• Produce monthly project and management reports, cash-flow updates, budget-versus-actual analyses and donor statements.
• Maintain financial controls, segregation of duties and audit files, and support statutory, project and donor audits.
• Support payroll inputs, statutory returns and HR administration such as onboarding, leave and timesheets.
• Handle office administration, procurement, assets and inventory, and provide guidance and training to programme staff and partners.

Required profile

• Bachelor's degree in Accounting, Finance, Commerce, Business Administration or a related field.
• Professional accounting qualification (CPA, ACCA or equivalent); current membership of a relevant professional body is desirable.
• At least five years of post-qualification experience in finance and administration, preferably in an NGO or donor-funded organisation.
• Demonstrated experience in grant and project financial management, budget monitoring, donor compliance, reconciliations, reporting and audit support.
• Willingness to travel regularly within Western Kenya and to sign safeguarding and PSEA codes of conduct.

Required skills

• Strong working knowledge of Microsoft Excel and Office 365; experience with Microsoft Dynamics 365 Business Central is an added advantage.
• Working knowledge of Kenyan statutory and payroll obligations, procurement controls and office administration.

Applications are made through the online form with a merged CV and application letter; shortlisting is on a rolling basis and the deadline is 30 October 2026.