Finance Assistant - Receivables

About the role

The Receivables Assistant works in the Finance and Strategy department in Nairobi, reporting to the Senior Accountant. The role ensures accurate and timely client billing, tracking and collection of receivables, and keeps client accounts clean and reconciled. It suits a proactive, detail-oriented finance professional who takes ownership of the billing-to-collection process and helps optimise revenue assurance and cash flow.

Key responsibilities

• Prepare and issue accurate client invoices according to service contracts, payroll schedules and agreed terms, capturing them correctly in eTIMS/TIMS in line with KRA requirements
• Maintain billing schedules and client information in the accounting system and work with operations to validate billable data such as staff numbers, service fees and deductions
• Monitor accounts receivable aging and follow up on payments, keeping clients informed on status, disputes and reconciliations
• Prepare weekly and monthly AR aging and collection reports, support cash flow forecasting with collection estimates, and reconcile customer ledgers
• Record and reconcile billing, receipts and revenue entries, supporting month-end and year-end closing
• Identify gaps in billing and receivable processes, build dashboards to track billing accuracy, collection turnaround and outstanding balances, and report on payment behaviour and revenue trends
• Ensure invoicing and collection comply with company policy, tax laws and KRA regulations, and keep proper documentation and audit trails

Required profile

• Bachelor's degree in Accounting, Finance, Business Administration or a related field
• Minimum of 2 years' experience in accounts receivable, billing or revenue accounting
• Proven ability to manage client relationships and drive collections professionally
• Attention to detail, strong communication and negotiation skills, and integrity with financial information

Required skills

• Hands-on experience with eTIMS/TIMS and ERP/accounting systems such as QuickBooks
• Strong Excel and analytical skills, including detailed reporting
• CPA Part II or above (CPA finalist is an added advantage)