Legal Administrative Assistant / Secretary

About the role

We are looking for a detail‑oriented Legal Administrative Assistant to support our paralegal team. The role ensures smooth legal operations by handling docketing, calendar management, document preparation, filing and client‑file organization with a high degree of accuracy and confidentiality.

Key responsibilities

• Docket hearings, court dates, filing deadlines and case milestones in the firm’s docketing system.
• Maintain attorney calendars, schedule meetings, depositions, hearings and coordinate travel logistics.
• Prepare, edit, proofread and format pleadings, motions, briefs and other legal correspondence.
• File documents with courts and agencies, track confirmations and stay current on e‑filing requirements.
• Assist with case management using the Clio system, updating matter records and organizing supporting documentation.
• Maintain organized physical and digital client files and ensure confidentiality of all information.

Required profile

• Strong attention to detail and ability to meet strict deadlines.
• Excellent organizational skills and ownership of tasks.
• Experience handling confidential legal information with discretion.
• Familiarity with legal administrative procedures and court filing processes.

Required skills

• Proficiency with the Clio case management system.