Legal Administrative Assistant / Secretary

About the role

This position supports attorneys at a leading Arizona litigation firm, ensuring that calendars, dockets, filings, billing, and confidential records are managed flawlessly. The role is operationally focused, allowing lawyers to concentrate on substantive legal work.

Key responsibilities

• Docket hearings, court dates, filing deadlines, BIA and tribal court deadlines in Clio with multi‑tier reminder cascades.
• Manage attorney calendars, surface scheduling conflicts, and coordinate client meetings, depositions, hearings, and travel logistics.
• Prepare, edit, proofread, and format pleadings, motions, briefs, and correspondence to filing‑ready quality.
• E‑file documents with federal district courts (CM‑ECF/PACER), Arizona state courts, BIA, and tribal courts.
• Maintain organized matter files and version control within Clio.

Required profile

• Strong organizational discipline with a track record of zero missed deadlines.
• Ability to set structured reminder cascades and proactively alert attorneys to upcoming deadlines.
• Familiarity with BIA procedures and tribal court rules to answer procedural questions.
• Experience supporting attorneys in a fast‑paced litigation environment.

Required skills

• Clio case management, calendaring, and billing platform.
• CM‑ECF/PACER e‑filing system for federal courts.
• Electronic filing with Arizona state courts, BIA, and tribal courts.