Office Assistant (Maternity Cover) - Kilifi

About the role

GiveDirectly is looking for an Office Assistant to cover maternity leave in Kilifi. The role provides administrative and clerical support so the office runs efficiently, including managing correspondence, keeping files, scheduling appointments and helping staff with general office duties.

Key responsibilities

• Keep the office clean, organized and functional, and act as custodian of the office keys
• Organize company events and provide quality customer service to staff and walk-in guests
• Coordinate travel logistics such as flights, taxis and hotel bookings for staff and guests
• Manage courier services and monitor office supplies to avoid stockouts
• Report incidents and perform other administrative duties as assigned
• Manage petty cash: daily updates of the tracker, filing receipts, keeping expenses within budget and policy, weekly submission of spent cash and timely requests for replenishment
• Support local procurement, sourcing of service providers and submission of vendor invoices and payments
• Keep asset trackers up to date, conduct monthly physical stock counts, report loss or damage and support issuance, replacement and clearance of field and office equipment

Required profile

• Diploma in Business Management or a related field
• At least 1 year of experience in office management in a fast-paced environment
• Fluent in Giriama and deep familiarity with Mombasa and Kilifi County
• High integrity, empathy and alignment with GiveDirectly's values

Required skills

• Proficiency in the Microsoft Office suite
• Strong problem-solving and organizational skills
• Excellent verbal and written communication