Operations Assistant

About the role

The Operations Assistant provides essential administrative support to the Operations and Compliance function, ensuring day‑to‑day activities run smoothly across the organization. This role bridges finance, contract management, procurement and client support to maintain operational efficiency.

Key responsibilities

• Maintain and update financial records in line with company policies.
• Assist in drafting, reviewing and tracking contracts such as NDAs, joint‑venture, sales, lease and AMC agreements.
• Monitor contract renewals, warranty and lease databases, and share renewal updates weekly and monthly.
• Coordinate procurement requests, follow up on Local Purchase Orders (LPOs), and prepare monthly LPO reports.
• Support billing cycles, AMC billing, and ensure accurate invoicing.
• Provide client support for contract inquiries, manage the BDT tracking system, and issue QSYS licenses as required.
• Handle VMS SMS bundle recharges, support team claim approvals, and coordinate reimbursements.
• Maintain organized records of contracts, LPOs, invoices, job cards and handovers, both physical and digital.
• Perform general office duties including data entry, filing and report summarisation.

Required profile

• Bachelor’s degree in Finance, Accounting, Economics, Administration or a related field.
• At least 2 years of experience in finance, accounting, operations, compliance or contract management.
• Excellent written and verbal communication skills.
• Strong analytical, problem‑solving and time‑management abilities.
• Detail‑oriented with a strategic mindset for identifying market opportunities.

Required skills

• Zoho Desk
• QSYS licensing