Personal Assistant, IP & Technology Department

About the role

Bowmans is recruiting a Personal Assistant for its Intellectual Property and Technology department. The role covers financial tasks such as invoicing and bill processing, administrative support for Partners, and practice management support for trademark and patent matters.

Key responsibilities

• Open new matters/files in 3E, process approved bills, and circulate bulk invoices to clients
• Prepare and dispatch invoices and covering letters, and respond to client queries about fee notes and invoices
• Maintain collection schedules with the Finance Department and prepare periodic reports for the Partners
• Manage Partners' calendars, coordinate meetings, conference calls and travel, and handle daily mail
• Coordinate renewal of practising certificates and registration for Continuing Legal Education (CLE)
• Maintain departmental filing systems, archive closed matters and organise departmental meetings and minutes
• Support Project Harambee EA client relationship engagements for the IP/Technology team's Harambee clients
• Review and acknowledge original client documents, share correspondence on trademark and patent matters with clients, and create and update client records in Interaction
• Upload trademark and patent applications filed with KIPI into the Foundation IP system

Required profile

• Minimum of 2 years of legal secretarial and office administration experience in a corporate or service environment
• Experience dealing with professional institutes (e.g. LSK, KSL)
• Understanding and working knowledge of accounting systems
• Ability to work under pressure, meet deadlines, solve problems analytically, communicate well and keep strict confidentiality

Required skills

• Highly proficient in Microsoft Office, especially Word cross-referencing and Excel tables and formatting
• Excellent typing speed and accuracy

What we offer

• A dynamic, collaborative working environment in a top-tier practice
• Exposure to high-profile transactions across Africa
• Career progression pathways and structured professional development
• Competitive remuneration commensurate with experience

Interested candidates should submit a detailed CV and cover letter by 8 November 2026.