Personal Assistant

About the role

Brites Management Services is hiring a full-time Personal Assistant based in Westland. The role covers executive and personal support, office administration and coordination, and reporting and analytical support to management. The advertised salary is KShs 40,000 to 60,000.

Key responsibilities

• Manage the executive's diary, appointments, meetings and daily schedule, and coordinate personal and official engagements
• Screen and manage incoming calls, emails and correspondence, and organize local and international travel (flights, accommodation, transport)
• Handle confidential information with discretion and anticipate the executive's needs
• Coordinate day-to-day office operations, office supplies and procurement requests
• Prepare, edit, proofread and format reports, letters, presentations and other documents
• Maintain physical and electronic filing systems and organize meetings, agendas, minutes and action points
• Act as liaison between the executive, employees, clients, suppliers and external stakeholders, and draft professional communications
• Research, compile and summarize information for management briefs, maintain trackers for pending assignments and deadlines, and recommend improvements to efficiency

Required profile

• Degree in any discipline from a recognized institution
• At least five years of proven experience as a Personal Assistant, Executive Assistant or Administrative Assistant
• Experience supporting senior management or executives is an added advantage
• Additional training or certification in office administration, executive assistance or business management is an added advantage

Required skills

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint and Outlook
• Excellent report writing, documentation and presentation skills

Candidates who meet the qualifications should send their CV to the employer by email. Interviews are held on a rolling basis until the position is filled, and only shortlisted candidates will be contacted.