Programme Management Assistant

About the role

The United Nations Environment Programme (UNEP) is hiring a Programme Management Assistant in its Climate Change Division, Adaptation and Resilience Branch, Climate Change Adaptation Section, at the Nairobi duty station. The post sits under the Chief of the CCAS Unit and the direct supervision of the Programme Management Officer (Global EbA Fund) and supports planning, implementation, budgeting, monitoring and reporting of complex project components.

Key responsibilities

• Assist in planning and implementation of large, complex project components, and coordinate project planning and preparation.
• Research, compile, analyse and present project data, and assist in preparing and analysing budget proposals.
• Monitor and evaluate projects and programmes, track data such as accounting records and outputs, carry out status reviews, revise budget estimates and verify fund availability.
• Work with project managers on performance reporting and on UNEP and donor reporting requirements.
• Draft project summaries, coordinate review and clearance, and coordinate editors and translators for multi-language reports.
• Act as focal point for coordination of implementation, handling requests, terms of reference, clearances, payments, procurement, travel and training arrangements.
• Maintain files and databases, prepare periodic and ad hoc reports, statistical tables and graphics, and draft correspondence and unit contributions to reports.
• Guide and train new and junior staff, collect and present data, and update web pages and brochures.

Required profile

• Knowledge of internal policies, processes and procedures, especially programme/project administration, implementation, evaluation, technical cooperation, programming and budgeting.
• Understanding of the work unit and its place in the organization.
• Ability to analyze, model and interpret data, and to solve problems and work well with figures.
• Good judgment, professionalism, efficiency, persistence and composure under pressure.
• Commitment to gender equality and equal participation of women and men.