Property & Building Services Administrator – London

About the role

We are seeking an organised and proactive Property & Building Services Administrator to join a long‑standing client’s collaborative team in Central London. You will act as the central hub for maintenance coordination, contractor liaison and building administration, ensuring smooth day‑to‑day operations.

Key responsibilities

• Serve as the first point of contact for contractors, suppliers and maintenance enquiries.
• Log, prioritise and allocate maintenance requests to the appropriate teams.
• Coordinate routine maintenance appointments and contractor visits.
• Review inspection reports, identify required actions and escalate issues.
• Maintain accurate digital filing systems, property records and compliance documentation.
• Assist in preparing budgets, quotations and project proposals.
• Raise purchase orders and support invoice administration.
• Monitor contractor documentation, insurance certificates and compliance records.
• Support Building Surveyors with project coordination and administration.
• Liaise with internal stakeholders and external contractors to ensure efficient progress.

Required profile

• Previous administration or coordination experience within property, building services, facilities management, construction or a related environment (essential).
• Excellent organisational skills with the ability to manage multiple priorities.
• Proactive, self‑motivated and comfortable working independently.
• Strong communication skills and a professional, approachable attitude.
• Attention to detail and accurate record‑keeping.

Required skills

• Good IT skills, including Microsoft Office.

What we offer

• Competitive salary of £40,000‑£45,000 per annum.
• Permanent, full‑time role based in a friendly office environment.
• Opportunities to take ownership of projects and improve processes.
• A supportive team culture with humour and collaboration.