Publishing Assistant

About the role

The United Nations Office at Nairobi is seeking a Publishing Assistant to join the Publishing Services Section within the Division of Conference Services. The role is based at the Nairobi duty station and involves operating and maintaining digital printing and finishing equipment to support UN publications and conference materials.

Key responsibilities

• Operate digital printing equipment according to Standard Operating Procedures.
• Run finishing equipment attached to the digital press, including cutters and laminators.
• Receive and process jobs in PDF or native Adobe Creative Suite formats.
• Perform operator‑level maintenance and report equipment issues.
• Monitor and manage inventory of printing supplies, ordering as directed.
• Assist junior staff and rotate through shift and weekend on‑call duties.
• Collect and analyse data for reports, presentations, and knowledge‑management purposes.

Required profile

• Knowledge of health, safety and environmental guidelines related to printing operations.
• Ability to work in a team and communicate effectively with publishing section leads.
• Willingness to work shifts, weekends and occasional overtime.

Required skills

• Digital printing equipment operation
• Finishing equipment operation
• Adobe Creative Suite (PDF, native files)
• Large inkjet color digital press
• Digital paper cutters
• Thermal wide‑format laminators
• Digital booklet finishing units
• Die‑cutting equipment
• Operator‑level equipment maintenance
• Inventory management of printing supplies