Purchase & Logistics Executive

About the role

A leading manufacturer in the industrial lubricants and industrial consumables sector, recruited through Summit Recruitment & Search, is looking for a Purchase & Logistics Executive in Nairobi. The role oversees local procurement and coordinates logistics documentation for imported raw materials, acting as commercial coordinator for local vendor management, international import clearance and outbound dispatch logistics.

Key responsibilities

• Execute end-to-end local procurement: process purchase requisitions, issue purchase orders and prepare comparative statements for approval.
• Source, evaluate, negotiate and manage suppliers to secure competitive pricing, favourable payment terms and reliable delivery schedules.
• Monitor supplier performance, manage quality non-conformance, process credit notes and maintain strong vendor relationships.
• Ensure cost control, budget tracking, compliance with company policies and accurate record keeping for audits.
• Coordinate import documentation (proforma invoices, bill of lading, packing list, COA) and liaise with clearing agents for timely customs clearance.
• Negotiate transport rates, coordinate vehicle placement and oversee outbound logistics to ensure timely customer deliveries.
• Prepare and issue dispatch documentation and track shipments until proof of delivery is returned to finance.

Required profile

• Bachelor's degree in Business Administration, Supply Chain Management or a related field.
• 3-5 years' experience in manufacturing commercial operations (procurement and logistics).
• Strong negotiation skills in local procurement, including pricing and payment terms.
• Sound knowledge of international shipping documentation and import processes.

Required skills

• Ability to independently generate purchase orders, comparative statements, goods receipt notes and dispatch documentation within an ERP system.