Records Management Assistant

About the role

The Records Management Assistant will support the effective management of K-Unity Sacco’s registry and records function. This on‑site role involves handling physical and digital records, ensuring their security, accessibility and compliance with established procedures.

Key responsibilities

• Receive, sort, classify, file and retrieve physical records in line with approved procedures.
• Maintain accurate filing and tracking systems to facilitate timely retrieval and movement of documents.
• Prepare records for digitisation, including sorting, scanning, indexing and organising documents.
• Support ongoing digitisation by ensuring scanned documents are complete, legible and correctly indexed.
• Assist in archiving, transfer or disposal of records according to retention schedules.
• Maintain proper storage, preservation and inventory of both physical and digitised records.

Required profile

• Bachelor’s degree in Information Science, Records Management, IT or related field.
• Minimum 2 years practical experience, preferably in a reputable financial institution.
• Demonstrated integrity, professional competence and ability to work under pressure.
• Strong communication, interpersonal and organising skills.

Required skills

• Working knowledge of Document Management System (DMS) solutions.
• Proficiency with computerized office applications.