Remote PE Practice Project & Admin Support Coordinator

About the role

A fully remote, part-time position (20 hours per week) for a Kenya-based professional supporting a U.S.-based Private Equity practice. The role sits behind the scenes, reporting to the PE Practice Leader, and offers a growth path to 40 hours per week as the practice expands. It is client-facing only in a silent-support capacity, such as taking notes in meetings.

Key responsibilities

• Coordinate multiple parallel projects and workstreams, tracking action items, owners, deadlines, deliverables and project status, and following up with internal stakeholders.
• Manage the PE Practice Leader's calendar, including scheduling, rescheduling and resolving conflicts.
• Support Slack communication by monitoring channels, surfacing action items and posting updates.
• Prepare meeting materials, take structured notes, capture decisions and action items, and track follow-up.
• Maintain accurate Monday.com boards, flagging overdue items and keeping task ownership and due dates current.
• Update operational documentation and SOPs, and support Trainual or other knowledge-management systems.
• Use approved AI tools such as Claude to summarize transcripts, organize action items and draft content.
• Provide light HubSpot support: adding leads, updating CRM records and deal stages, and summarizing business development activity.
• Support onboarding activity and record working hours in the approved time-tracking system.

Required profile

• Bachelor's degree in Business Administration, Operations, Communications, Project Management or a related field.
• 2+ years of experience in project coordination, administrative support or operations in a fast-paced environment.
• Exceptional organizational skills and ability to manage several concurrent workstreams.
• Excellent written and verbal English, strong business acumen and high emotional intelligence.
• Self-directed, proactive and able to work with minimal supervision.

Required skills

• At least one project-management platform such as Monday.com, Asana or ClickUp.
• Slack, Google Workspace and calendar systems.
• Basic HubSpot familiarity; no advanced AI automation experience required.