Senior Administrative Assistant (Examination Section) - Grade E/F

About the role

Mama Ngina University College, a constituent college of Kenyatta University, is recruiting a Senior Administrative Assistant for its Examination Section (Grade E/F, reference MNUC/SAA/002/2024). The post sits within the Office of the Registrar (Academic & Student Affairs) and covers coordination of examination booklets, scripts and related administrative work.

Key responsibilities

• Coordinate the production of examination booklets
• Coordinate printing and safe custody of examinations
• Dispatch printed examination scripts to invigilators according to the schedule
• Ensure marked scripts are received, recorded and kept securely in line with examination regulations
• Verify received scripts against submission lists, guidelines and the examination timetable
• Maintain records of university assets in the area and ensure security of records, stationery, equipment and furniture
• Offer secretariat services to university college committees
• Process data for administrative planning and process and disseminate information
• Develop the departmental annual procurement plan and manage administrative records
• Take part in departmental quality management and performance contract activities

Required profile

• Bachelor's degree in Public Administration, Business Administration, Social Sciences or an equivalent qualification from an accredited university
• At least six years of experience in a university or institution of higher learning, including at least three years in processing and managing examinations
• Fulfillment of Chapter Six of the Constitution

Required skills

• Proficiency in computer applications

What we offer

• Permanent and pensionable employment with a six-month probation period
• Remuneration according to the IPUCCF and CBA 2017-2021 approved salary rates

Applications, with a detailed CV, ID, academic certificates and other supporting documents, can be submitted online through the college's job portal or by hand to the Principal by 25 June 2024. Only shortlisted candidates will be contacted.