Senior Meetings Services Assistant

About the role

The United Nations Office at Nairobi (UNON) is seeking a Senior Meetings Services Assistant to support the planning and delivery of intergovernmental meetings, conferences and events. Reporting to the Chief of the Meetings Management Unit, the incumbent will ensure smooth logistical and document management for UNON-wide gatherings.

Key responsibilities

• Review resolutions and decisions of main intergovernmental meetings to draft conference calendars and create meeting requests in gMeets.
• Advise requesting secretariats on programme work, prepare servicing requirements and determine staffing levels.
• Prepare preliminary UNON-wide event requirements and cost estimates using the automated scenario costing tool.
• Coordinate preliminary logistic arrangements to ensure efficient conduct of committees and meetings.
• Supervise staff in the meeting room for electronic document retrieval and distribution of speeches, parliamentary documentation, ballots and voting results.
• Work with senior officers and host countries to provide logistical support for off‑site meetings.
• Prepare floor plans and seating arrangements in line with UN protocol.

Required profile

• Works under the direct supervision of the Chief of the Meetings Management Unit.
• Responsible for ensuring all required services and personnel are available for scheduled meetings.

Required skills

• gMeets (meeting request system)
• Automated scenario costing tool (cost calculator)