Team Assistant (G4)

About the role

The United Nations Office at Nairobi (UNON) is seeking a Team Assistant (G4) to provide high‑quality administrative, conference and information services in support of its Facilities Management and Transport Section (FMTS) and the Commercial Operations Unit (COU). Working under the supervision of the Senior Administrative Assistant, the incumbent will contribute to the smooth operation of UNON’s programmes, including UNEP, UN‑Habitat, the Resident Coordinator System and Kenya Common Back Office.

Key responsibilities

• Deliver day‑to‑day administrative support to FMTS and COU staff, including document preparation, filing and record‑keeping.
• Coordinate and organise meetings, conferences and workshops, handling logistics, room bookings and catering arrangements.
• Manage travel arrangements, visas and expense reporting for staff and visitors.
• Maintain and update information systems, databases and contact lists.
• Provide support for maintenance, construction and waste‑management activities as required.
• Assist in the preparation of reports, presentations and briefing notes for senior management.

Required profile

• University degree or equivalent professional qualification.
• Relevant experience in administrative or secretarial roles, preferably within an international or multilateral organization.
• Demonstrated ability to work under supervision and meet tight deadlines.
• Excellent written and oral communication skills in English.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office suite).
• Strong organisational and record‑keeping abilities.