Administrative Operations Assistant

About the role

Under the supervision of the Administration Officer, the Administrative Operations Assistant supports the day‑to‑day operational administration needs of Save the Children Kenya. The role focuses on front‑desk management, office logistics and ensuring that the office environment runs smoothly and efficiently.

Key responsibilities

• Manage the front desk full‑time, answer the switchboard, greet visitors and direct calls to the appropriate staff.
• Maintain a tidy and clean reception area and ensure meeting rooms are well‑arranged.
• Handle incoming and outgoing mail and parcels, keeping a detailed tracker.
• File and organise front‑desk documents and support timely replenishment of stationery and consumables.
• Assist the admin team in controlling office costs, including kitchen, cleaning, maintenance and repair expenses.
• Support daily and monthly deep‑cleaning activities and general office maintenance.
• Coordinate opening and closing of the office and report any concerns to the Administration Officer.
• Consolidate repair requests each month and follow up to ensure timely completion.

Required profile

• Works under the supervision of the Administration Officer.
• No direct reports are required for this position.
• Must be able to work on‑site in the Kenya Country Office.

Required skills