Administrative Assistant – Front Office & Executive Support

About the role

The Admin Assistant ensures smooth daily operations, acting as the first point of contact for clients, visitors and staff while providing reliable administrative support to the Director and wider team.

Key responsibilities

• Serve as the first point of contact for visitors, clients and staff, managing front‑office reception and communications.
• Maintain the Director’s calendar, schedule meetings, arrange travel and logistics, and provide timely reminders.
• Coordinate meetings, prepare rooms, send invitations and follow up on action points.
• Support office operations by ordering supplies, liaising with service providers and handling maintenance requests.
• Maintain accurate physical and electronic records, correspondence and administrative documents.

Required profile

• Diploma in Business Administration, Office Administration or a related field.
• 2–3 years of experience in administration, front office or executive support, preferably supporting a senior executive.
• Strong discretion handling confidential information and reliable in meeting deadlines.

Required skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, including basic formulas and data entry).
• Experience with digital calendars, email and video‑conferencing tools.
• Clear written and verbal communication skills.