Administrative Assistant – Luxury Tour & Travel

About the role

We are looking for a proactive, highly organized Administrative Assistant to support our operations and executive team in a fast‑paced luxury tour and travel company. The role involves handling day‑to‑day office tasks, preparing client travel documents, and providing executive assistance to the CEO as needed.

Key responsibilities

• Provide comprehensive administrative support to ensure smooth office operations.
• Assist the Operations team with client itineraries, travel documentation, welcome letters and other operational materials.
• Draft, proofread and prepare letters, reports, presentations, meeting minutes and other business correspondence.
• Coordinate meetings, prepare materials, record minutes and follow up on action items.
• Manage correspondence, maintain filing systems and oversee office supplies.
• Arrange travel, scheduling and logistical coordination when required.
• Support the CEO’s office with diary management, correspondence and meeting coordination.
• Liaise with internal departments, suppliers and external stakeholders while handling confidential information with discretion.

Required profile

• Bachelor’s degree in Business Administration, Office Administration, Secretarial Studies or a related field.
• Minimum four years of experience in an administrative or operations support role, preferably in travel, tourism or hospitality.
• Excellent written communication, typing and document preparation abilities.
• Strong organizational, coordination and multitasking skills with high attention to detail.
• Ability to work under pressure, meet deadlines and manage competing priorities.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook