Project Assistant – IT Project Coordination

About the role

The Project Assistant will work closely with the Programs Manager and Project Manager to ensure smooth planning, coordination, and monitoring of client projects and internal programs at CPS. This role focuses on maintaining accurate records, tracking commitments, and supporting timely reporting to enhance project visibility and operational efficiency.

Key responsibilities

• Support day‑to‑day coordination of projects from initiation through closure.
• Maintain schedules, milestone trackers, action registers, risk and issue logs, and delivery calendars.
• Organise project meetings, prepare agendas, distribute supporting documents, record minutes and actions.
• Follow up with internal teams, customers, partners, and vendors on actions, dependencies, approvals, and deadlines.
• Prepare draft weekly, monthly, milestone‑based, and executive status reports.
• Keep project records organized in SharePoint, Teams, and other CPS repositories.
• Assist in preparing project plans, Statements of Work, readiness assessments, migration schedules, communication plans, change requests, and closure reports.
• Track deliverables, resource allocations, customer approvals, and portfolio‑level updates.
• Support Microsoft‑funded engagements, voucher tracking, and related delivery evidence.
• Maintain project management templates, checklists, trackers, SOPs, and lessons‑learned documentation.

Required profile

• Bachelor’s degree in Project Management, Business Administration, IT, MIS or related field.
• 1‑4 years of experience in project administration, coordination, PMO support or IT project delivery.
• Working knowledge of project schedules, status reporting, risk/issue tracking and document control.
• Strong written and verbal communication skills.
• Excellent organization, prioritisation and time‑management abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Planner