Accounts & Procurement Officer

About the role

We are seeking an Accounts & Procurement Officer to oversee the clinic’s bookkeeping, supplier management and inventory controls. The role will ensure accurate financial records, timely payments and efficient procurement processes to support our weight‑loss services.

Key responsibilities

• Record supplier invoices, expenses, payments and receipts in QuickBooks.
• Maintain supplier accounts, payment schedules and accounts‑payable ageing.
• Prepare payment vouchers and supporting documentation.
• Reconcile bank, M-Pesa, cash and daily clinic collections.
• Identify and follow up on payment, invoice and reconciliation discrepancies.
• Source suppliers, obtain and compare quotations, and prepare purchase orders.
• Maintain supplier records, price lists and procurement documentation.
• Verify supplier invoices against approved purchases and goods received.
• Monitor inventory levels, participate in stock counts and investigate variances.
• Support statutory payment schedules and month‑end accounting processes.
• Maintain complete and accurate financial and procurement records.

Required profile

• Diploma or Bachelor’s degree in Accounting, Finance, Procurement, Supply Chain, Business Administration or related field.
• Minimum 2 years bookkeeping/accounting experience.
• Minimum 1 year procurement, purchasing or supplier‑management experience.
• Minimum 1 year practical QuickBooks experience or similar accounting software.
• Experience with bank and/or M-Pesa reconciliations.
• Experience handling supplier invoices, accounts payable and payment documentation.
• Experience sourcing suppliers, obtaining quotations and preparing purchase orders.
• Experience with inventory or stock control preferred.
• Good Microsoft Excel skills.
• Strong attention to detail, numerical accuracy, integrity and organizational skills.
• Professional qualifications such as CPA/KASNEB or CIPS are an advantage but not mandatory.

Required skills

• QuickBooks (or similar accounting software)
• Microsoft Excel
• Bank reconciliation
• M-Pesa reconciliation