Scheduling Coordinator – Calendar Management Specialist

About the role

We are looking for a highly organized Scheduling Coordinator to take ownership of calendar management, appointment setting, and daily coordination activities. The role is fully remote and requires a proactive, detail‑oriented professional who can juggle multiple schedules and communicate clearly with clients, employees, and other stakeholders.

Key responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules across teams and time zones.
• Schedule, reschedule, and confirm appointments based on availability and business needs.
• Communicate appointment details, confirmations, reminders, and follow‑ups to clients, customers, and internal teams.
• Monitor calendars for conflicts, make adjustments, and track cancellations, reschedules, and no‑shows.
• Maintain accurate scheduling data in calendars, CRM systems, and internal platforms.
• Prepare regular scheduling reports and identify recurring issues for process improvement.
• Support related administrative tasks and ensure adherence to scheduling policies and service standards.

Required profile

• Previous experience in scheduling, coordination, administrative support, or customer service.
• Strong verbal and written communication skills in English.
• Excellent organizational, time‑management, and attention‑to‑detail abilities.
• Ability to work independently, manage multiple priorities, and adapt to changing schedules.
• Reliable internet connection and a suitable remote‑work setup.

Required skills

• Proficiency with Google Calendar.
• Proficiency with Microsoft Outlook.
• Experience using Google Workspace.
• Familiarity with CRM systems.
• Competence with spreadsheets, email, and messaging platforms.