Administration Intern (HR & Administration)

About the role

Join Save the Children in Nairobi as an Administration Intern, supporting the Administration Officer in day‑to‑day operational tasks. This role offers hands‑on experience in office administration within a leading humanitarian organization.

Key responsibilities

• Handle incoming and outgoing correspondence and issue stationery and consumables.
• Monitor inventory levels, reconcile physical stock with bin cards, and conduct regular inventory checks.
• Perform clerical duties such as filing, recording deliveries, and tracking parcels.
• Maintain and update trackers and reports using Excel.
• Assist with invitation letters, payment processing, and ad‑hoc administrative tasks.
• Support store management, applying FIFO principles and ensuring stock stays above reorder levels.
• Contribute to event management, including booking venues, accommodation, catering, and processing related payments.
• Gain exposure to General Programme Equipment (GPE) management, cost‑benefit tracking, and travel management processes.
• Provide front‑office support and uphold child safeguarding obligations.

Required profile

• Currently enrolled in or recently graduated from a relevant programme (e.g., Business Administration, Human Resources, or related field).
• Strong attention to detail and ability to follow standard operating procedures.
• Good organizational skills and willingness to learn administrative processes.
• Commitment to child safeguarding and the values of Save the Children.

Required skills

• Proficiency in Microsoft Excel.

What we offer

• Practical experience in a reputable international NGO.
• Mentorship from experienced administration professionals.
• Exposure to HR, administration, and IT functions within humanitarian programs.
• Opportunity to develop administrative and operational skills in a supportive environment.