Administrative Associate – UN System Coordination

About the role

The Administrative Associate will support the UN System Coordination Division of UN Women in Nairobi, ensuring smooth office operations and high‑quality administrative services. The role is client‑focused, results‑oriented and works closely with programme, operations and project teams.

Key responsibilities

• Provide administrative assistance to the Division’s communications, including document preparation and presentation material development.
• Maintain internal filing systems and databases, ensuring records are up‑to‑date and easily retrievable.
• Proofread and edit outgoing documents for format, grammar, punctuation and style.
• Respond to information requests, conduct file searches and orient interns, consultants and new staff to administrative procedures.
• Support budget, procurement and human‑resources functions, monitor expenditures, prepare financial estimates and submit regular financial reports to the Director.
• Verify supporting documents for payments and ensure vouchers are processed accurately.

Required profile

• Kenyan national.
• Strong administrative and organisational skills with high attention to detail.
• Ability to collaborate with diverse staff and resolve complex administrative issues.
• Excellent written communication and proofreading abilities.
• Proactive, client‑service mindset and capacity to handle confidential information.

Required skills