Bookkeeper & Administrative Support (Live-in)

About the role

Ol Gaboli Lodge is seeking a full‑time Bookkeeper and Administrative Support professional to manage day‑to‑day accounts and operations on site. This live‑in position involves handling petty cash, supplier invoices, payment reconciliation and guest bookings while working closely with the management team.

Key responsibilities

• Record daily bookkeeping entries and reconcile petty cash on a regular basis.
• Process supplier invoices, receipts and purchase orders.
• Reconcile bank, Tende and M‑Pay transactions with guest and supplier invoices.
• Maintain financial records in QuickBooks and generate reports for lodge management.
• Coordinate with heads of departments on purchase orders and flag discrepancies.
• Keep audit‑ready filing of receipts and supporting documents.
• Assist company accountants with statutory filings and taxes.
• Support guest booking process, draft email replies, prepare quotes and update the InnStyle system.

Required profile

• 2‑3 years of accounting or bookkeeping experience, preferably in hospitality.
• Hands‑on experience with QuickBooks and strong Microsoft Excel abilities.
• Experience handling petty cash and cash reconciliation.
• Relevant qualification such as a Bachelor’s degree or Diploma in Accounting, Finance, Business Administration or CPA Part II/III (preferred).
• Excellent written and spoken English; Maasai language skills are a plus.
• High integrity, attention to detail and ability to work independently in a remote lodge setting.

Required skills

• QuickBooks
• Microsoft Excel

What we offer

• Live‑in staff accommodation and meals.
• Competitive compensation package.
• 21 days paid annual leave.