Conference Affairs Officer (P4)

About the role

The United Nations Office at Nairobi is seeking a Conference Affairs Officer (P4) to lead and coordinate conference services, ensuring efficient planning, execution, and follow‑up of meetings and events for UN bodies and partner organisations.

Key responsibilities

• Initiate and coordinate all conference services activities, including planning, scheduling, venue assessment, and facility optimisation.
• Advise secretariats and governments on UN policies for off‑site conferences and host‑government agreements.
• Lead the preparation and implementation of the UNON calendar of meetings and conferences, managing the associated budget.
• Implement and monitor conference support services, liaising with functional heads for interpretation, documentation workflow, procurement, transport, travel, IT/communications, and utilities.
• Supervise the meetings planning and coordination team, providing guidance on conference management and administration.
• Prepare statistical data, service reports, and resource mobilisation details for conferences and meetings.

Required profile

• Advanced university degree (Master’s or equivalent) in business administration, public administration, social sciences or related field; alternatively a Bachelor’s degree plus two years of relevant experience.
• Minimum seven years of progressively responsible experience in public relations, conference services, international outreach events or inter‑governmental conference organisation.
• Fluency in English; knowledge of French is desirable.