Executive Administrative Assistant

About the role

The role provides high‑level administrative and organisational support to senior executives, ensuring their offices run smoothly and their teams are well‑coordinated. You will act as the primary point of contact, manage complex schedules and handle confidential information in a fast‑paced environment.

Key responsibilities

• Manage and maintain executive calendars, schedule appointments, meetings and events across multiple time zones.
• Serve as first point of contact, screen calls and emails, draft and review correspondence, and prepare documents for executive review.
• Coordinate meetings: prepare agendas, materials, take minutes, track action items and follow up on deliverables.
• Arrange travel logistics, create itineraries, and process expense reports and reimbursements.
• Maintain files, records and office supplies, ensuring a clean, organised workspace and handling confidential information with discretion.
• Assist with project planning, track deadlines and manage deliverables.
• Liaise with internal teams, clients and external parties to maintain professional relationships and support strategic initiatives.
• Provide occasional personal support and help organise corporate events or functions.

Required profile

• 5‑6 years of experience supporting C‑suite leaders in a busy environment.
• Strong understanding of business principles and ability to manage multiple priorities.
• Diploma or Bachelor’s degree in Business Administration, Social Studies or a related field.
• Excellent attention to detail, confidentiality and communication skills.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint