Executive Assistant - Admissions & Marketing Support

About the role

Wellington College International Kenya, opening in September 2028 in Tatu City as a co-educational day and boarding school for pupils aged 3-18, is hiring an Executive Assistant for Admissions and Marketing. Reporting directly to the Head of Marketing and Admissions, the role covers the efficient administration and coordination of the admissions process, including follow-up on enquiries, record management, compliance with admissions policies and data protection, and support for family engagement, events, documentation, enrolment and referral programmes.

Key responsibilities

• Log all new enquiries in Salesforce within 24 hours, keep family records accurate and track each family from enquiry to enrolment.
• Follow up every enquiry, application and visit request, send acknowledgement emails, chase outstanding actions and flag quiet families to the Head of Admissions and Marketing.
• Coordinate family meetings, Tatu City visits and admissions events, including scheduling, confirmations, reminders, welcome packs and recording outcomes.
• Administer the Sales Agent Referral Scheme: record referrals, track them through application and deposit, and prepare payment confirmations.
• Keep the admissions calendar, event RSVP lists and the Founding Family tracker up to date.
• Manage each family's application file: check forms, request missing documents (birth certificates, passports, school reports, references, medical forms) and confirm receipt of fees and deposits.
• Prepare and issue standard admissions correspondence such as offer letters, acceptance forms, waiting list letters and Founding Family confirmations.
• Ensure applicant files meet admissions policy and standards, including references and safeguarding checks, and handle data in line with the Kenya Data Protection Act 2019 and Rendeavour's procedures.
• Keep an audit trail of admissions decisions, offers and deposits, and track Founding Family place caps, fee discounts and scholarship deadlines.

Required profile

• Degree level or above.
• Minimum 4 years of relevant experience supporting C-Suite management.
• Recognized secretarial or administrative qualification beneficial but not essential.
• Ability to work effectively under pressure, with a desire to live and work in Kenya.

Required skills

• Excellent use of office software (MS Word, Excel, PowerPoint).
• Experience collating information and producing correspondence, reports and presentations.
• Strong organization, time management and multitasking.
• Integrity and discretion with confidential information, good written and verbal communication and negotiation skills.